Please use these to mark items...
Labels for marking items as UK Surplus (PDF file)
Labels for marking items to store at (BAE) Machine Shop (PDF file)
Labels for marking items with new location label (PDF file)
Labels for marking items with demo labels (PDF file)
Labels for marking items to be UK Surplus later on (PDF file)
Labels for marking Federal Excess Property items (PDF file)
ACTION ITEMS summer 2025: clean out files now! Submit items to UK Surplus ASAP.
UK Surplus tips: small batches preferred, so don't save up too much. UK Surplus and Trucking are running 2-4 weeks for pickups after forms are submitted. Use generic descriptors: e.g., "12 chairs" is best, not "6 desk chairs, 6 conference chairs."
ACTION ITEM for Ag North: Clean out areas behind and under Seay Auditorium by May 31, 2025
FEPP Inventory -- Initial inventory due by May 1. Second round of inventory checks is in June
In preparation for the M-G CAFE buidling moves in 2025 and beyond, please consult the links and resources below. For the latest on progress of construction projects, visit https://future.ca.uky.edu/. Contacts for the various items that need to be disposed of, transferred or moved are listed below. Check back periodically as this information is updated.
Here is a one-pager list of resources to use as a checklist: prepcleanmovex.pdf
For questions on these resources, please email CAFEresearch@uky.edu. Someone from the Moving Team will answer ASAP. Chairs and business officers are meeting with the Team regularly.
Resources
- Federal Excess Property (FEPP): If no longer in use, FEPP items must be returned to the federal government/GSA. For questions, email uofkyfepp@uky.edu. NOTE: an updated FEPP inventory was distributed to affected custodians March, 2025. A follow-up list is going to department chairs in June, 2025. .
- UK Surplus: Any items not discarded must be put through the UK Surplus process. Contact: surplus@uky.edu for more informatoin. They have offered to provide consulting in advance for departmental, office, or lab moves. This sheet has tips for planning.
- UK Recycling: See the printable recycling flyer or request a recycling container. Also, see Waste Wizard.
Documents & Files
- Scanning: Central, departmental and vendor scanning options are available.
-- Contact your departmental IT support person.
-- Vendor solution- KUSI: customerservice@kentuckyunderground.com
- Archiving: General guidelines for what should be kept and/or archived can be found at Data Retention and Record Retention. University Archives & Records Program: uarp@lsv.uky.edu or (859) 257-5257 or Carlos.R.Lopez@uky.edu at 859-257-2346. An updated retention guide is on the college site ( https://cafebusinesscenter.ca.uky.edu/ ) under Schedules and Calendars: records_retention_2025.pdf
- Off-Site File Storage: Kentucky Underground Storage, Inc (KUSI): customerservice@kentuckyunderground.com
Materials Management & Waste/Lab Clean-Up
- Waste Wizard: An interactive tool to help you know how to recycle or dispose of an item.
- Hazardous Waste: Hazardous waste must be managed according to state and federal regulations and UK policy. The Environmental Quality Management Department (EQM) is available to provide consultation and pick-up services for all UK campus and HealthCare units to ensure safe and compliant hazardous waste management operations. Items in labs should be cleared by ESH, who will affix a certification note to items.
- Chemical Redistribution: Many chemicals that laboratories, healthcare facilities and facility management areas submit as chemical waste are excess chemicals that are actually reusable. The objective of the Chemical Redistribution Program (CRP) is to collect chemicals from locations that no longer have use for them and redistribute them for use by others.
Last updated: 6/10/2025